Privacy Policy

Effective Date: January 9, 2026
Last Updated: January 9, 2026

1. Introduction

Welcome to Roostmate (“we,” “our,” or “us”). Roostmate is a mobile application designed to help backyard chicken keepers manage their flocks with confidence. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services (collectively, the “Service”).

By using Roostmate, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our Service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect:

• Email address - Used for account identification, authentication, and communication
• Full name - Used to personalize your experience
• Profile photo (optional) - Avatar image or emoji you choose to represent yourself
• Account preferences - Timezone, temperature units, notification settings, and theme preferences

2.2 Flock and Bird Data

To provide our flock management features, we collect:

• Flock information - Names, descriptions, locations, and photos of your flocks
• Bird profiles - Names, breeds, species, sex, birth dates, health status, personality traits, and photos
• Lineage data - Parent-offspring relationships you record

2.3 Health and Observation Data

• Health records - Symptoms, observations, treatments, and medications you log
• Veterinary visits - Vet names, clinic names, diagnoses, recommendations, and costs
• Health images - Photos you upload for health tracking purposes

2.4 Egg and Production Data

• Egg collections - Dates, quantities, quality assessments, sizes, colors, weights, and notes
• Egg images - Photos you upload of eggs

2.5 Incubation Data

• Incubation batches - Batch names, dates, incubator settings
• Environment logs - Temperature and humidity readings
• Candling records - Observations, results, and images
• Hatch records - Timing and outcome data

2.6 Financial Data

• Expenses - Feed costs, supplies, veterinary expenses, and vendor information
• Income - Egg sales, bird sales, and buyer information (as you choose to record)

2.7 Task and Journal Data

• Tasks - To-do items, reminders, and completion status
• Journal entries - Notes, mood indicators, weather observations, and photos

2.8 AI Conversation Data

When you interact with Beaky, our AI companion:

• Messages - Your questions and Beaky's responses are stored to maintain conversation history
• Context data - Relevant flock information is shared with the AI to provide personalized guidance
• Images for analysis - Photos you submit for Smart Snap analysis (droppings, eggs, birds, coops)

2.9 Automatically Collected Information

• Device information - Device type, operating system, and app version
• Usage data - Anonymous analytics about feature usage to improve the app
• Log data - Error reports and performance data

3. How We Use Your Information

We use the information we collect to:

4. AI and Machine Learning

Roostmate uses artificial intelligence to power Beaky, your AI companion. Here's how your data interacts with our AI systems:

4.1 How Beaky Works

• When you chat with Beaky, your messages are processed by AI models to generate helpful responses
• Beaky receives context about your flock (bird names, breeds, recent activity) to provide personalized guidance
• Your conversation history is stored so Beaky can reference previous discussions

4.2 Smart Snap Image Analysis

• Photos you submit for analysis are processed by AI models
• Images are stored securely and associated with your account
• Analysis results and recommendations are saved for your reference

4.3 AI Data Processing

• AI processing is performed using Amazon Web Services (AWS) Bedrock
• Your data may be processed by AI models from Anthropic (Claude)
• Conversations are not used to train AI models
• AI-generated suggestions (like task recommendations) include confidence scores to help you evaluate them

5. Data Sharing and Third-Party Services

5.1 We Do Not Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5.2 Service Providers

We use trusted third-party services to operate Roostmate:

5.3 Flock Sharing

If you choose to share your flock with other Roostmate users:

• Shared users can view flock and bird data based on their permission level (owner, editor, or helper)
• You control who has access and can revoke sharing at any time
• Sharing invitations expire if not accepted

5.4 Legal Requirements

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency).

6. Data Security

We implement appropriate technical and organizational security measures to protect your data:

• Encryption at rest - All database data is encrypted
• Encryption in transit - All data transfers use HTTPS/TLS
• Secure authentication - Passwords are securely hashed; multi-factor authentication is available
• Access controls - Your data is only accessible by authenticated requests with your credentials
• Private infrastructure - Our databases are not publicly accessible
• Regular backups - Data is backed up regularly for disaster recovery

While we strive to protect your personal information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

7. Data Retention

• Account data - Retained as long as your account is active
• Flock and bird data - Retained as long as your account is active
• Conversation history - Retained to provide continuous AI assistance
• AI session data - Active sessions expire after 8 hours of inactivity
• Backups - Retained for up to 30 days for disaster recovery

When you delete your account, we delete your personal data from our active systems. Some data may remain in backups for a limited period before being permanently removed.

8. Your Rights and Choices

8.1 Access and Portability

You can access your data at any time through the app. We are working on data export features to allow you to download a copy of your data.

8.2 Correction

You can update or correct your personal information through your account settings or by editing your flock and bird profiles.

8.3 Deletion

You can request deletion of your account and associated data through the app settings. Account deletion will remove:

• Your profile and account information
• All flocks and birds you own
• All associated records (eggs, health, tasks, etc.)
• Conversation history with Beaky

8.4 Communication Preferences

You can manage notification preferences in the app settings, including:

• Push notifications
• Email communications
• Reminder settings

8.5 Rights for EEA/UK Residents

If you are located in the European Economic Area (EEA) or United Kingdom, you have additional rights under GDPR, including:

• Right to access your personal data
• Right to rectification of inaccurate data
• Right to erasure (“right to be forgotten”)
• Right to restrict processing
• Right to data portability
• Right to object to processing

8.6 Rights for California Residents

If you are a California resident, under the CCPA you have the right to:

• Know what personal information we collect
• Request deletion of your personal information
• Opt-out of the sale of personal information (we do not sell your data)
• Non-discrimination for exercising your privacy rights

9. Children's Privacy

Roostmate is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us so we can delete such information.

10. International Data Transfers

Roostmate operates primarily in the United States. If you access our Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located. By using our Service, you consent to this transfer.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy on this page
• Updating the “Last Updated” date at the top
• Sending an in-app notification for material changes

We encourage you to review this Privacy Policy periodically for any changes.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us:

• Email: developer@roostmate.ai
• Website: roostmate.ai

For data protection inquiries from EEA/UK residents, you may also contact your local data protection authority.